When budgets for meetings and events are big, there are always lots of choices for FIRST-CLASS ENTERTAINMENT. But, what happens when the budgets get cut, as is usually the case lately? That’s when you need to dig deeper for creative inspiration.

Think of ways to have first-class talent without the first class price tag. Did you know there is good entertainment available virtually for free in most cities?

When searching for ways to stretch my client’s budgets, I think of high school bands, church choirs, water ballet or dance schools, art students, Culinary schools, etc.

Many of the above mentioned groups can provide quality entertainment, often just for the price of a donation. A donation that can often be used as a tax write-off. Bands are always looking for money to buy new uniforms or instruments or, help them to afford trips out of town for competitions. Usually the donations are just suggestions, not mandatory amounts.

Another thing I do is think ‘outside the box’ to find forms of ‘entertainment’ not usually thought of. For instance, if my event’s theme is ‘The Art of Success’, I might have untraditional entertainment at each food station. Perhaps at the Raw Bar I would have a chef carving an ice sculpture, so, as the guests filled their plates they are entertained at the same time. Most people have never seen someone start from scratch, a block of ice, and create a piece of art.

At another station I might have a beautiful display by the Garde Manger chef, who stays at the station throughout the event and continually adds on to his display. He creates decorative elements for the buffet such as arrangements of edible centerpieces made from materials like fruits, vegetables, ice, cheese and butter. I remember once watching in awe as a chef carved a bust of Mozart out of lard.

Another favorite is to bring in a sand sculptor or better yet, have a sand sculpting competition by bringing in sculptors who are still learning the trade and don’t request the high fees associated with the professionals.

In many cities on major street corners you can find entertainers who dance, juggle or even contort their bodies. For a small fee you can often entice them to come inside to be a part of your next event. Keep your eyes open for the ‘up and coming’ talent of tomorrow, as they will help you to keep within budget for today’s events.